ROSE TOWNSHIP BOARD OF TRUSTEES

CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING

MARCH 19, 2015

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOSEPH OWENS, JONATHAN WARD AND JOHN LITTLE.  FISCAL OFFICER – BRUCE DOWNES.

THE FOLLOWING BILLS – SEE ATTACHED PAYMENT LISTING REPORT – WERE PRESENTED AND APPROVED FOR PAYMENT.

J. LITTLE MOVED AND J. WARD SECONDED TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING AS PRESENTED.  ALL IN FAVOR, MOTION PASSED.

GUESTS – DARLENE AND LARRY OFFENBERGER – STALLION RD RESIDENTS, ALAN WEIR – JUNE RD RESIDENT, DARLIE OWENS – BRIAR RD RESIDENT, SAMUEL ARHL AND JAMES WOLFORD – DELLROY VOLUNTEER FIRE DEPARTMENT AND APPLICANTS FOR THE FULL-TIME ROAD SUPERVISIOR POSITION – ANTHONY WATTS, DON RUSS, JR. AND KEVIN DOWNES.

DELLROY VOLUNTEER FIRE DEPT MEMBERS CAME TO DISCUSS THE 2015 FIRE CONTRACTS WITH THE BOARD AND WILL RETURN TO A LATER MEETING WITH THE NECESSARY CONTRACTS.

THE OFFENBERGER’S REPORTED TO THE BOARD THAT A DIVERSION ON THE NORTH SIDE OF STALLION RD EAST OF THEIR PROPERTY HAS WASHED OUT AND DURING THE LAST HARD RAINSTORM  THE WATER RUNOFF HAD WASHED THE DRIVEWAY OUT AND PLUGGED THEIR CULVERT.  THE BOARD WILL VIEW THE SITUATION IN THE NEXT DAY OR TWO AND WORK TO CORRECT THE PROBLEM.

ALAN WEIR HAD CONCERNS ABOUT THE POTHOLES ON JUNE RD AND ESPECIALLY ON THE PORTION OF THE ROAD AS IT CROSSES INTO BROWN TOWNSHIP. HE ALSO ASKED THE BOARD ABOUT THE APPROVAL OF THE REVISED CARROLL COUNTY COMPREHENSIVE PLAN AND SUBDIVISION REGULATIONS.  THE BOARD NOTED THAT ACTION WILL BE TAKEN ON THESE ITEMS AT THE 4-2-2015 BOARD MEETING.

BOARD MEMBER J. OWENS NOTED THAT HE WILL RECUSE (ABSTAIN) FROM THE INTERVIEW OF ROAD SUPERVISOR APPLICANT ANTHONY WATTS BY THE BOARD AS HE IS A RELATIVE OF THE BOARD MEMBER.

AT 7:18 PM J. OWENS MOVED AND J. LITTLE SECONDED THAT THE BOARD MOVE INTO EXECUTIVE SESSION  TO INTERVIEW THE APPLICANTS FOR THE FULL-TIME ROAD SUPERVISOR POSITION AND THAT THE FISCAL OFFICER IS EXCUSED FROM THE EXECUTIVE SESSION.  ROLL CALL VOTE WAS TAKEN, J. LITTLE – YEA, J.OWENS – YEA AND J. WARD – YEA.  ALL IN FAVOR, MOTION PASSED.

THE BOARD OF TRUSTEES RETURNED FROM THE EXECUTIVE SESSION TO OPEN SESSION AT 8:14 PM.  THE BOARD DISCUSSED ALL THE APPLICANTS FOR THE FULL-TIME ROAD SUPERVISOR POSITION ALONG WITH THE CURRENT PART-TIME ROAD WORKER ZACHARY ABEL WHO ALSO WAS INTERESTED IN THE FULL-TIME POSITION.

J. WARD MOVED AND J. OWENS MOVED THAT THE BOARD WILL FILE AN APPEAL AGAINST THE APPROVAL OF THE DETERMINATION OF UNEMPLOYMENT COMPENSATION BENEFITS FOR TERMINATED ROADMAN – MICHAEL A. NOBLE.  THIS WILL BE FILED WITH THE OHIO DEPARTMENT OF JOB AND FAMILY SERVICES AS PER THE OHIO REVISED CODE SECTIONS 4141.28 (D) AND (E).  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO SEND A REGISTERED LETTER TO FORMER ROADMAN – MICHAEL A. NOBLE THAT HE NEEDS TO SIGN A COPY OF HIS LAST TIME SHEET  AND WHEN COMPLETED AND RETURNED HIS FINAL PAYROLL CHECK WILL BE MAILED TO HIM.  ALSO THAT BY 4-3-2015 ANY PERSONAL ITEMS OF HIS NEED TO BE REMOVED FROM THE TOWNSHIP BUILDING BY ARRANGING A TIME WITH A TRUSTEE (S).  ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED TO SEND A REGISTERED LETTER TO ADAM M. RUNKLE, STARKEY LAW FIRM WHO IS REPRESENTING MICHAEL A. NOBLE IN HIS PUBLIC RECORDS REQUEST.  THIS LETTER IS THE INITIAL RESPONSE TO THE REQUEST AND HAS SEVERAL ANSWERS AND IS REQUESTING FURTHER CLARIFICATION ON SEVERAL ITEMS.  ALL IN FAVOR, MOTION PASSED.

THE FISCAL OFFICER INFORMED THE BOARD THAT FORMER ROADMAN – MICHAEL A. NOBLE HAD BEEN SENT A REGISTERED LETTER IN REGARDS TO HIS CONTINUATION OPTIONS REGARDING HOSPITALIZATION AND LIFE INSURANCE COVERAGE THAT HE HAD AS AN EMPLOYEE.

THE FISCAL OFFICER NOTED THAT ON 5-26-2015 WILL BE THE ANNUAL WORKER’S COMPENSATION SAFETY MEETING.  J. LITTLE WILL ATTEND THE SESSION.  OTHER MISCELLANEOUS ITEMS AND CORRESPONDENCE WHERE PRESENTED TO THE BOARD.

BRIAN CAIRNS OF GRANADA RD WHO IS THE ROSE TOWNSHIP REPRESENTATIVE TO THE QUAD AMBULANCE BOARD HAS INFORMED THE TRUSTEES THAT HE WILL SERVE UNTIL THE APRIL 2015 AMBULANCE BOARD MEETING AND THEREAFTER WILL RESIGN HIS POSITION.  J. OWENS WILL CONTACT SEVERAL PERSONS TO DETERMINE THEIR INTEREST TO SERVE ON THE QUAD AMBULANCE BOARD FOR ROSE TOWNSHIP.

THE COUNTY ENGINEER INFORMED THE TOWNSHIP THAT AFTER JULY 1, 2015, WHEN THE COUNTY RECEIVES GRANT FUNDING THAT THE REPLACEMENT OF THE CULVERT ON FARGO RD BETWEEN SR 542 AND THE PAVICK PROPERTY WILL BE REPLACED.  IF THE CONDITION OF THE CULVERT DETERIORATES FURTHER, STEEL PLATES WILL BE PLACED OVER THE CULVERT TO ALLOW TRAFFIC ON THE ROAD.

RESOLUTION 9-15 J. WARD MOVED AND J. LITTLE SECONDED THAT PER THE OHIO REVISED CODE SECTION 5571.16 THAT ALL PERSONS OBTAIN A DRIVEWAY CULVERT PERMIT BEFORE INSTALLING A DRIVEWAY CULVERT IN ROSE TOWNSHIP.  THE COST OF THE PERMIT IS $50.00 AND J. WARD IS TO COORDINATE THE PERMIT PROCESS AND BE THE DRIVEWAY INSPECTOR.  ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO HIRE KEVIN W. DOWNES AS THE FULL-TIME ROAD SUPERVISOR AT THE FOLLOWING PAY RATE AND BENEFITS WHILE UNDER A THIRTY (30) DAY PROBATIONARY PERIOD.

1- HOURLY RATE OF PAY AT $17.75 BASE RATE PER HOUR, WITH OVERTIME AT 1.5 TIMES THE BASE RATE AND PAID TWO (2) HOURS BASE RATE FOR CALL OUTS AFTER NORMAL WORK HOURS OF 7:00 AM TILL 3:3O PM WHICH INCLUDES A 1/2 HOUR UNPAID LUNCH.

2- TEN (10) PAID HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO.

3-PAID HOSPITALIZATION INSURANCE WITH UP TO FAMILY COVERAGE WITH AN EMPLOYEE CONTRIBUTION OF 10 % OF THE MONTHLY COST AND COVERAGE FOR THE EMPLOYEE UNDER THE TOWNSHIP’S GROUP TERM LIFE INSURANCE PLAN.

4-VACATION LEAVE OF FORTY (40) HOURS PER YEAR.

5-SICK LEAVE OF FORTY (40) HOURS PER YEAR WITH AN ADDITIONAL EIGHT (8) HOURS EARNED PER FIVE (5) YEARS OF SERVICE AND ANY UNUSED HOURS FROM THE PRIOR YEAR WILL BE CARRIED FORWARD.  A DOCTOR’S SLIP WILL BE REQUIRED FOR TWO (2) OR MORE CONSECUTIVE DAYS ABSENCE.  ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. OWENS MOVED TO RETAIN ZACHARY ABEL AS THE PART-TIME ROAD WORKER UNDER THE SAME TERMS AS APPROVED AT THE 2-19-2015 BOARD MEETING.  ALL IN FAVOR, MOTION PASSED.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 9:40 PM ON A MOTION BY J. OWENS AND SECONDED BY J. LITTLE.  ALL IN FAVOR, MOTION PASSED.

TRUSTEES –

JONATHAN WARD

JOSEPH OWENS

JOHN LITTLE

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.

FISCAL OFFICER – BRUCE DOWNES.