ROSE TOWNSHIP BOARD OF TRUSTEES

CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING (REORGANIZATIONAL MEETING)

JANUARY 1, 2022

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOSEPH OWENS, JOHN LITTLE, MICHAEL REED AND FISCAL OFFICER – BRUCE DOWNES.

J. LITTLE MOVED AND M. REED SECONDED TO APPOINT B. DOWNES TO BE THE PRESIDING CHAIRMAN UNTIL NEW OFFICERS ARE ELECTED. AFTER THE ELECTION OF OFFICERS THE CHAIRMAN WILL THEN PRESIDE OVER THE BALANCE OF THE MEETING. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND M. REED SECONDED TO ELECT J. OWENS CHAIRMAN AND J. LITTLE VICE-CHAIRMAN OF THE BOARD OF TRUSTEES FOR 2022. M. REED WILL BE THE THIRD MEMBER OF THE BOARD. ALL IN FAVOR, MOTION PASSED.

M. REED MOVED AND J. LITTLE SECONDED TO SET THE BOARD MEETING DATES AND TIMES AS FOLLOWS : THE BOARD IS TO MEET ON THE 1 ST AND 3 RD THURSDAY OF EACH MONTH UNLESS THAT DATE FALLS ON A LEGAL HOLIDAY, THEN THE MEETING WILL BE ON THE NEXT BUSINESS DAY. BOARD MEETINGS WILL BEGIN AT 7:00 PM AT THE TOWNSHIP OFFICE TO CONDUCT ANY BUSINESS AS NECESSARY. DECEMBER 31, 2022 AT 8:00 AM WAS SET AS THE CLOSEOUT MEETING FOR THE YEAR 2022. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 1-22 J. LITTLE MOVED AND M. REED SECONDED THAT THE TRUSTEES ARETO BE PAID ON A MONTHLY BASIS AND NOT ON A PER DIEM RATE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 2-22 J. OWENS MOVED AND J. LITTLE SECONDED THE FOLLOWING : TRUSTEES AND THE FISCAL OFFICER OF ROSE TOWNSHIP, CARROLL COUNTY, OHIO ARE ENTITLED TO THE MAXIMUM COMPENSATION AS PERMITTED PER THE OHIO REVISED CODE AND THAT THE TRUSTEES ARE TO BE PAID 25 % FROM THE GENERAL FUND AND 75 % FROM THE GASOLINE TAX FUND AND THE FISCAL OFFICER TO BE PAID FROM THE GENERAL FUND. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 3-22 J. LITTLE MOVED AND J. OWENS SECONDED THE FOLLOWING CONCERNING WAGES AND BENEFITS FOR FULL-TIME TOWNSHIP EMPLOYEES : HOURLY WAGES TO BE PAID AT A MINIMUM OF $10.00 PER HOUR TO A MAXIMUM OF $19.50 PER HOUR AND OVERTIME AT 1.5 TIMES THE HOURLY RATE. EFFECTIVE 1-1-2022 THE HOURLY BASE RATES ARE AS FOLLOWS : THOMAS WITTS – $19.50 PER HOUR AND RICHARD RENNIE – $17.00 PER HOUR. TO BE PAID A MINIMUM OF TWO (2) HOURS OF BASE RATE FOR CALLOUTS ON EVENINGS OR WEEKENDS AND PAID TWO (2) OF BASE RATE FOR ATTENDANCE AT BOARD MEETINGS. VACATION LEAVE – FIVE (5) DAYS, FORTY (40) HOURS FOR CALENDER YEAR 2022, WITH A MAXIMUM CARRYOVER OF FIVE (5) DAYS, FORTY (40) HOURS OF VACATION LEAVE IF ALLOWED PER YEAR. IF MORE THAN TWO (2)  CONSECUTIVE DAYS OF VACATION LEAVE ARE REQUESTED, THE BOARD REQUIRES A TWO (2) WEEK ADVANCE NOTICE. PAID HOLIDAYS – ELEVEN (11) HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO. PERSONAL LEAVE – FIVE (5) DAYS, FORTY (40) HOURS FOR CALENDER YEAR 2022 , WITH NO CARRYOVER TO THE NEXT CALENDER YEAR. A TWO (2) DAY, FORTY-EIGHT (48) HOUR ADVANCE NOTICE IS REQUIRED TO USE PERSONAL LEAVE UNLESS IN CASE OF EMERGENCY. IF SICK LEAVE OF MORE THAN FOUR (4) DAYS, THIRY-TWO (32) HOURS, IS REQUESTED, IT WILL REQUIRE A DOCTOR’S STATEMENT. HOSPITALIZATION INSURANCE : FOR FULL-TIME EMPLOYEES – MEMBER AND SPOUSE COVERAGE, IF THE SPOUSE DOES NOT HAVE COVERAGE FROM THE SPOUSE’S EMPLOYER, OTHERWISE MEMBER COVERAGE ONLY. TERM LIFE INSURANCE COVERAGE FOR THE EMPLOYEE ONLY WITH THE PREMIUM FOR HOSPITALIZATION AND LIFE INSURANCE TO BE PAID BY THE TOWNSHIP. FUNERAL LEAVE – LEAVE OF UP TO THREE (3) DAYS FOR THE EMPLOYEE’S IMMEDIATE FAMILY. FAMILY DEFINDED AS FOLLOWS : SPOUSE, CHILD, FATHER, MOTHER, BROTHER, SISTER, GRANDPARENT, GRANDCHILD, FATHER-IN-LAW, MOTHER-IN-LAW, BROTHER-IN-LAW, SISTER-IN-LAW, SON-IN-LAW, DAUGHTER-IN-LAW, AND LEGAL GUARDIAN OR OTHER PERSON WHO STANDS IN PLACE OF A PARENT. TEMPORARY EMPLOYEE WAGES WILL BE ESTABLISHED AT THE TIME OF HIRE AND WILL ONLY RECEIVE THE BASIC BENEFITS AS REQUIRED BY LAW. J. OWENS VOTED – YEA, J. LITTLE VOTED – YEA, M. REED ABSTAINED FROM THE VOTE. THE MOTION PASSED.

J. LITTLE MOVED AND M. REED SECONDED TO ESTABLISH THE CONTRACT LABOR RATE AT THE CURRENT STATE MINIMUM WAGER PER HOUR AND EQUIPMENT RATES TO BE SET AT THE TIME OF USE BASED ON LOCAL RATES. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND M. REED SECONDED TO REQUEST THAT ROAD INSPECTION AND ROAD SIGN INSPECTION REPORTS BE PRESENTED AT THE FIRST MEETING OF THE MONTH FOR BOARD APPROVAL. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND M. REED SECONDED TO HAVE THE ROAD SUPERVISOR AND THE ROADMAN COMPLETE WEEKLY POST – TRIP INSPECTION REPORTS AND SUBMIT THEM AT EACH REGULAR BOARD MEETING FOR APPROVAL. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND M. REED SECONDED THAT THE CHIEF OF THE MAGNOLIA VOLUNTEER FIRE DEPARTMENT WOULD SERVE AS THE FIRE INSPECTOR FOR ROSE TOWNSHIP FOR 2022. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED THE FOLLOWING FOR ROSE TOWNSHIP CEMETARIES : FOR 2022 THAT THE COST OF CEMETARY PLOTS AND GRAVE OPENINGS / CLOSINGS WERE SET AS FOLOWS : GRAVES – RESIDENT OR FORMER RESIDENT – $300.00 PER PLOT, NON – RESIDENT – $1500.00 PER PLOT AND SAME COST PER PLOT FOR THE INTERNMENT OF CREMATION URNS. OPENINGS / CLOSINGS PER PLOT – $400.00 FOR REGULAR BURIALS AND $200.00 FOR CREMATION URN BURIALS ON WEEKDAYS. WEEKEND AND HOLIDAY BURIALS – REGULAR – $800.00 AND CREMATION URN BURIALS – $400.00. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND M. REED SECONDED TO RETAIN JOHN LITTLE AS THE CEMETARY SEXTON FOR ROSE TOWNSHIP FOR 2022. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 4-22 J. LITTLE MOVED AND M. REED SECONDED TO ADOPT THIS RESOLUTION TO PAY ALL BILLS FOR 2022 AS FUNDS ARE AVAILABLE. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED TO PAY RANDY COLLINS $120.00 FOR THE 2022 RENTAL OF THE OUTDOOR STORAGE SPACE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 5-22 M. REED MOVED AND J. OWENS SECONDED TO AUTHORIZE THE FISCAL OFFICER TO TRANSFER MONIES BETWEEN EXPENDITURE ACCOUNTS WITHIN FUNDS AND TO REQUEST AMENDED OFFICIAL CERTIFICATES OF ESTIMATED RESOURCES AS EXTRA FUNDS ARE RECEIVED AND TO INCREASE EXPENDITURE ACCOUNTS AS THE APPROVED AMENDED CERTIFICATES ARE RECEIVED BY THE COUNTY AUDITOR’S OFFICE. THE CORRESPONDING REALLOCATIONS, SUPPLEMENTAL APPROPRIATIONS AND INCREASES IN THE REVENUE ACCOUNTS ARE TO BE APPROVED AT THE NEXT BOARD MEETING. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 6-22 J. OWENS MOVED AND M. REED SECONDED AN APPROPRIATION MEASURE TO APPROVE THE TEMPORARY REVENUE AND APPRORIATION BUDGETS FOR 2022. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 7-22 J. OWENS MOVED AND J. LITTLE SECONDED TO APPROVE A RESOLUTION WITH THE BANK OF MAGNOLIA CO. FOR THE PURPOSE OF TRUSTEES AND FISCAL OFFICER TO BE AUTHORIZED TO SIGN BANK WARRANTS AND OTHER FINANCIAL DOCUMENTS ON BEHALF OF ROSE TOWNSHIP IN CONDUCTING TOWNSHIP BUSINESS AS NEEDED WITH THE BANK OF MAGNOLIA CO. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED TO ESTABLISH THE MILEAGE REIMBURSEMENT RATE OF $0.585 PER MILE FOR 2022 AS ESTABLISHED PER INTERNAL REVENUE SERVICE REGULATIONS. ALL IN FAVOR, MOTION PASSED.

THE NEXT REGULAR BOARD MEETING WILL BE ON JANUARY 20, 2022 AT 7:00 PM.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 10:10 AM ON A MOTION BY J. OWENS AND SECONDED BY J. LITTLE. ALL IN FAVOR, MOTION PASSED.

TRUSTEES – JOSEPH OWENS

                        JOHN LITTLE

                        MICHAEL REED

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION. FISCAL OFFICER – BRUCE DOWNES.