ROSE TOWNSHIP BOARD OF TRUSTEES

CARROLL COUNTY, OHIO

 MINUTES OF REGULAR MEETING (CLOSEOUT MEETING)

DECEMBER 30, 2016

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOHN LITTLE, JOSEPH OWENS AND JONATHAN WARD.  ROAD SUPERVISOR – KEVIN DOWNES AND FISCAL OFFICER – BRUCE DOWNES.

THE FOLLOWING BILLS – SEE ATTACHED PAYMENT LISTING REPORT – WERE PRESENTED AND APPROVED FOR PAYMENT.

J. LITTLE MOVED AND J. OWENS SECONDED TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING AS CORRECTED. THAT THE EFFECTIVE DATE OF THE ROAD SUPERVISOR LEAVING IS 12-30-2016.  ALL IN FAVOR, MOTION PASSED.

GUEST – JAY HERSTINE – MAGNOLIA VOLUNTEER FIRE DEPT

RESOLUTION 20-16 J. OWENS MOVED AND J. WARD SECONDED TO APPROVE THE FOLLOWING 2016 SUPPLEMENTAL FIRE CONTRACTS AND PAYMENTS – MAGNOLIA VOLUNTEER FIRE DEPT – $2554.37, DELLROY VOLUNTEER FIRE DEPT – $1003.16 AND MOHAWK VALLEY JOINT FIRE DIST – $1620.48.  ALL IN FAVOR, MOTION PASSED.

RESOLUTION 21-16 J. WARD MOVED AND J. LITTLE SECONDED TO APPROVE THE 2017 FIRE CONTRACT WITH THE MAGNOLIA VOLUNTEER FIRE DEPT FOR $20,000.00.  ALL IN FAVOR, MOTION PASSED.

ROAD SUPERVISOR’S REPORT – HAVE BEEN FILLING POT HOLES AND THERE ARE SOME MORE TO COMPLETE. PRESENTED A LIST OF CULVERTS ON VARIOUS ROADS THAT NEED CLEANED OR POSSIBLY REPLACED.  NEED TO CHECK ONE REAR TIRE ON THE 2014 F550 TRUCK TO SEE IF PATCH WILL HOLD.

THE BOARD DISCUSSED THE RECORDS RETENTION POLICY AND WHAT ITEMS NEED TO BE ACCOMPLISHED.  ADDITIONAL STORAGE CONTAINERS WILL BE NEEDED TO REPLACE OLDER ONES.  

FISCAL OFFICER’S REPORT – REVIEWED THE REPORT FROM KLA RISK CONSULTANTS AND ITEMS TO COMPLETE.  THE NEXT AVAILABLE ELECTION FOR PLACING EXPIRING TAX LEVIES ON THE BALLOT WILL BE THE 2017 FALL GENERAL ELECTION.  THE BOARD DECIDED TO REMAIN WITH CAREWORKS COMP FOR 2017 TO HANDLE ANY WORKER’S COMPENSATION CLAIMS.  REVIEWED WITH THE BOARD THE DRIVEWAY PERMIT APPLICATION  FROM KAITLYN WACKERLY AND WHICH ROADS TO INCLUDE UNDER THE SPEED LIMIT REDUCTION RESOLUTION TO SEND TO ODOT.

J. LITTLE MOVED AND J. OWENS SECONDED TO ORDER UP TO 100 TON OF #57 LIMESTONE AND UP TO 200 T #1 SLAG.  ALL IN FAVOR, MOTION PASSED.

J. LITTLE REPORTED THAT THE SURVEY FOR THE ADDITION OF LAND TO THE UNION VALLEY CEMETARY HAS BEGUN.

J. WARD PRESENTED THE PROPOSAL HE HAD RECIEVED FROM MIDWEST INDUSTRIES FOR THE 2017 DUST CONTROL PROGRAM.  THIS WILL BE REVIEWED FURTHER.

J. OWENS MOVED AND J. WARD SECONDED TO APPOINT GARY GARDNER AS THE ROSE TOWNSHIP REPRESENTATIVE TO THE QUAD AMBULANCE BOARD FOR 2017.  ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED TO SET BOARD  POLICY THAT REGULAR BLANKET CERTIFICATES FOR THE TOWNSHIP WOULD BE VALID FOR NINETY (90) DAYS FROM THE DATE OF ISSUE.  ALL IN FAVOR, MOTION PASSED.

RESOLUTION 22-16 J. OWENS MOVED AND J. WARD SECONDED TO OFFER AND PAY FOR HEALTH INSURANCE BENEFITS UNDER A GROUP HOSPITALIZATION INSURANCE PLAN AND OR REIMBURSEMENT PLAN FOR THE TOWNSHIP TRUSTEES, FISCAL OFFICER AND FULL-TIME EMPLOYEE(S).  SEE ATTACHED RESOLUTION AS AMENDED FOR FURTHER DETAILS.  ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO APPROVE THE FOLLOWING : INCREASES IN THE REVENUE ACCOUNT BUDGET – 1000-101-0000 – $405.02, 1000-199-0000 – $123.34, 1000-532-0000 – $2132.91, 1000-892-0000 $801.31, 2021-537-0000 – $7372.75 AND INCREASES IN THE APPROPRIATION BUDGET – 1000-110-221-0000 – $3462.64, 2021-330-323-0000 – $2000.00 AND 2021-330-420-0000 – $5372.75.  ALL IN FAVOR,  MOTION PASSED.

J.  LITTLE MOVED AND J. WARD SECONDED TO APPROVE THE FOLLOWING : DECREASES IN THE REVENUE ACCOUNT BUDGET – 2011-536-0000 – $1061.51, 2193-101-0000 – $8236.66, 2193-102-0000 – $389.46, AND 2193-535-0000 – $70.64 AND DECREASES IN THE APPROPRIATION BUDGET – 2011-330-190-0000 – $1061.51 AND 2193-330-420-0000 – $8696.76.  ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO APPROVE THE FOLLOWING TRANSFER WITHIN A FUND AS FOLLOWS : GENERAL FUND – FROM 1000-110-599-0000 – $10.00 TO 1000-110-213-0000 – $10.00.  ALL IN FAVOR, MOTION PASSED.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 2:55 PM ON A MOTION BY J. OWENS AND SECONDED BY J. WARD.  ALL IN FAVOR, MOTION PASSED.

TRUSTEES –

JOSEPH OWENS

JOHN LITTLE

JONATHAN WARD

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.  

FISCAL OFFICER – BRUCE DOWNES.