ROSE TOWNSHIP BOARD OF TRUSTEES

CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING ( REORGANIZATIONAL MEETING )

JANUARY 1, 2021

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOSEPH OWENS, JOHN LITTLE, JONATHAN WARD AND FISCAL OFFICER – BRUCE DOWNES.

J. LITTLE MOVED AND J. WARD SECONDED TO APPOINT B. DOWNES TO BE THE PRESIDING CHAIRMAN UNTIL NEW OFFICERS ARE ELECTED. AFTER THE ELECTION OF OFFICERS THE CHARIMAN WILL THEN PRESIDE OVER THE BALANCE OF THE MEETING. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED TO ELECT J. OWENS CHAIRMAN AND J. LITTLE VICE-CHAIRMAN OF THE BOARD OF TRUSTEES FOR 2021. J. WARD WILL BE THE THIRD MEMBER OF THE BOARD. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED TO SET THE BOARD MEETING DATES AND TIMES AS FOLLOWS : THE BOARD IS TO MEET ON THE 1 ST AND 3 RD THURSDAY OF EACH MONTH UNLESS THAT DATE FALLS ON A LEGAL HOLIDAY, THEN THE MEETING WILL BE ON THE NEXT BUSINESS DAY. BOARD MEETINGS WILL BEGIN A 7:00 PM AT THE TOWNSHIP OFFICE TO CONDUCT ANY BUSINESS AS NECESSARY. DECEMBER 31, 2021 AT 8:00 AM WAS SET AS THE CLOSEOUT MEETING FOR THE YEAR 2021. ALL IN FAVOR, MOTION PASSED.

EFFECTIVE 1-21-2021 ALL BOARD MEETINGS WILL BE VIA THE ZOOM PLATFORM. THIS WILL BE IN EFFECT UNTIL THE COUNTY / STATE HEALTH GUIDELINES LIFTING THE TEN (10) PERSON GATHERING LIMIT IS NOT IN EFFECT. J. WARD WAS APPOINTED AS THE ZOOM COORDINATOR FOR TOWNSHIP MEETINGS.

RESOLUTION 1-21 J. LITTLE MOVED AND J. OWENS SECONDED THAT THE TRUSTEES ARE TO BE PAID ON A MONTHLY BASIS AND NOT ON A PER DIEM RATE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 2-21 J. OWENS MOVED AND J. WARD SECONDED THE FOLLOWING : TRUSTEES AND THE FISCAL OFFICER OF ROSE TOWNSHIP, CARROLL COUNTY, OHIO ARE ENTITLED TO THE MAXIMUM COMPENSATION AS PERMITTED PER THE OHIO REVISED CODE AND THAT THE TRUSTEES ARE TO BE PAID 25 % FROM THE GENERAL FUND AND 75 % FROM THE GASOLINE TAX FUND AND THE FISCAL OFFICER TO BE PAID FROM THE GENERAL FUND. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 3-21 J. OWENS MOVED AND J. LITTLE SECONDED THE FOLLOWING CONCERNING WAGES AND BENEFITS FOR FULL-TIME TOWNSHIP EMPLOYEES : HOURLY WAGES TO BE PAID AT A  MINIMUM OF $10.00 PER HOUR TO A MAXIMUM OF $19.50 PER HOUR AND OVERTIME AT 1.5 TIMES THE HOURLY RATE. EFFECTIVE 1-1-2021 THE HOURLY BASE RATES ARE AS FOLLOWS : THOMAS WITTS – $19.00 PER HOUR AND RICHARD RENNIE – $16.50 PER HOUR.. TO BE PAID A MINIMUM OF TWO (2) HOURS OF BASE RATE FOR CALLOUTS ON EVENINGS OR WEEKENDS AND PAID TWO (2) HOURS OF BASE RATE FOR ATTENDANCE AT BOARD MEETINGS. VACATION LEAVE – FIVE (5) DAYS, FORTY (40) HOURS FOR CALENDER YEAR 2021, WITH A MAXIMUM CARRYOVER OF FIVE (5) DAYS, FORTY (40) HOURS OF VACATION LEAVE IS ALLOWED PER YEAR. IF MORE THAN TWO (2) CONSECUTIVE DAYS OF VACATION LEAVE ARE REQUESTED, THE BOARD REQUIRES A TWO (2) WEEK ADVANCE NOTICE. PAID HOLIDAYS – TEN (10) PAID HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO. SICK LEAVE – WILL BE EARNED PER THE OHIO REVISED CODE – SECTION 124.38 OF 4.6 HOURS PER EIGHTY (80) HOURS OF EARNED PAYROLL. THIS WILL BE CALCULATED BEGINNING WITH EACH FULL-TIME EMPLOYEE’S DATE OF HIRE MINUS ANY SICK LEAVE USED PRIOR TO 1-1-2021. IF SICK – LEAVE OF MORE THAN FOUR (4) DAYS -32 HOURS, IS REQUESTED, IT WILL REQUIRE A DOCTOR’S STATEMENT. HOSPITALIZATION INSURANCE : FOR FULL-TIME EMPLOYEES – MEMBER AND SPOUSE COVERAGE, IF THE SPOUSE DOES NOT HAVE COVERAGE FROM THE SPOUSE’S EMPLOYER, OTHERWISE MEMBER COVERAGE ONLY. TERM LIFE INSURANCE COVERAGE FOR THE EMPLOYEE ONLY WITH THE PREMIUM FOR HOSPITALIZATION AND LIFE INSURANCE TO BE PAID BY THE TOWNSHIP. FUNERAL LEAVE – LEAVE OF UP TO THREE (3) DAYS FOR THE EMPLOYEE’S IMMEDIATE FAMILY. FAMILY DEFINED AS FOLLOWS : SPOUSE, CHILD, FATHER, MOTHER, BROTHER, SISTER, GRANDPARENT, GRANDCHILD, FATHER-IN-LAW, MOTHER-IN-LAW, BROTHER-IN-LAW, SISTER-IN-LAW,SON-IN-LAW, DAUGHTER-IN-LAW AND LEGAL GUARDIAN OR OTHER PERSON WHO STANDS IN  PLACE OF A PARENT. TEMPORARY EMPLOYEE WAGES WILL BE ESTABLISHED AT THE TIME OF HIRE AND WILL ONLY RECIEVE THE BASIC BENIFITS AS REQUIRED BY LAW. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO ESTABLISH THE CONTRACT LABOR RATE AT THE CURRENT STATE MINIMUM WAGE PER HOUR AND EQUIPMENT RATES TO BE SET AT THE TIME OF USE BASED ON LOCAL RATES. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED TO REQUEST THAT ROAD INSPECTION AND ROAD SIGN INSPECTION REPORTS BE PRESENTED AT THE FIRST MEETING OF THE MONTH FOR BOARD APPROVAL. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO HAVE THE ROAD SUPERVISOR AND THE ROADMAN COMPLETE WEEKLY POST – TRIP INSPECTION REPORTS AND SUBMIT THEM AT EACH REGULAR BOARD MEETING FOR APPROVAL. ALL IN FAVOR, MOTION PASSED.

J.OWENS MOVED AND J. WARD SECONDED THAT THE CHIEF OF THE MAGNOLIA VOLUNTEER FIRE DEPARTMENT WOULD SERVE AS THE FIRE INSPECTOR FOR ROSE TOWNSHIP FOR 2021. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED THE FOLLOWING FOR ROSE TOWNSHIP CEMETARIES : FOR 2021 THAT THE COST OF CEMETARY PLOTS AND GRAVE OPENINGS / CLOSINGS WERE SET AS FOLLOWS : GRAVES – RESIDENT OR FORMER RESIDENT – $300.00 PER PLOT, NON – RESIDENT – $1500.00 PER PLOT AND THE SAME COST PER PLOT FOR THE INTERNMENT OF CREAMATION URNS. OPENINGS / CLOSINGS PER PLOT – $400.00 FOR REGULAR BURIALS AND $200.00 FOR CREAMATION URN BURIALS ON WEEKDAYS. WEEKEND AND HOLIDAY BURIALS – REGULAR – $800.00 AND CREAMATION URN BURIALS – $400.00. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO RETAIN JOHN  LITTLE AS THE CEMETARY SEXTON FOR THE TOWNSHIP FOR 2021. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 4-21 J. OWENS MOVED AND J. LITTLE SECONDED TO ADOPT THIS RESOLUTION TO PAY ALL BILLS FOR 2021 AS FUNDS ARE AVAILABLE. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED TO PAY RANDY COLLINS $120.00 FOR THE 2021 RENTAL OF THE OUTDOOR STORAGE SPACE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 5-21 J. LITTLE MOVED AND J. OWENS SECONDED TO AUTHORIZE THE FISCAL OFFICER TO TRANSFER MONIES BETWEEN EXPENIDTURE ACCOUNTS WITHIN FUNDS AND TO REQUEST AMENDED OFFICIAL CERTIFICATES OF ESTIMATED RESOURCES AS EXTRA FUNDS ARE RECIEVED AND TO INCREASE EXPENDITURE ACCOUNTS AS THE APPROVED AMENDED CERTIFICATES ARE RECIEVED BY THE COUNTY AUDITOR’S OFFICE. THE CORRESPONDING REALLOCATIONS, SUPPLEMENTAL APPROPRIATIONS AND INCREASES IN THE REVENUE ACCOUNTS ARE TO BE APPROVED AT THE NEXT BOARD MEETING. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 6-21 J. OWENS MOVED AND J. WARD SECONDED AN APPROPRIATION MEASURE TO APPROVE THE TEMPORARY REVENUE AND APPROPRIATION BUDGETS FOR 2021. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED TO ESTABLISH THE MILEAGE REIMBURSEMENT RATE OF $0.56 PER MILE FOR 2021 AS ESTABLISHED PER INTERNAL REVENUE SERVICE REGULATIONS. ALL IN FAVOR, MOTION PASSED.

THE NEXT REGULAR BOARD MEETING WILL BE ON JANUARY 21, 2021 AT 7:00 PM VIA ZOOM WITH A PREPARED AGENDA.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 9:30 AM ON A MOTION BY J. OWENS AND SECONDED BY J. LITTLE. ALL IN FAVOR, MOTION PASSED.

TRUSTEES –

JOSEPH OWENS

JOHN LITTLE

JONATHAN WARD

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.

FISCAL OFFICER – BRUCE DOWNES.