ROSE TOWNSHIP BOARD OF TRUSTEES
CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING (REORGANIZATIONAL MEETING)
JANUARY 1, 2013

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT: TRUSTEES – PHILIP PAVICK, JOHN LITTLE AND JOSEPH OWENS. FISCAL OFFICER – BRUCE DOWNES.

B. DOWNES WAS APPOINTED TO BE THE PRESIDING CHAIRMAN UNTIL THE NEW OFFICERS ARE ELECTED. AFTER THE ELECTION OF OFFICERS THE CHAIRMAN WILL THEN PRESIDE OVER THE BALANCE OF THE MEETING.

P. PAVICK MOVED AND J. LITTLE SECONDED TO ELECT J OWENS CHAIRMAN AND J. LITTLE AS VICE-CHAIRMAN OF THE BOARD OF TRUSTEES FOR 2013. P. PAVICK WILL BE THE THIRD MEMBER OF THE BOARD. ALL IN FAVOR, MOTION PASSED.

BOARD MEETING DATES AND TIMES WERE SET AS FOLLOWS: THE BOARD IS TO MEET ON THE FIRST AND FIFTEENTH DAY OF EACH MONTH UNLESS THAT DATE FALLS ON A WEEKEND OR LEGAL HOLIDAY, THEN THE MEETING WILL BE ON THE NEXT BUSINESS DAY. BOARD MEETINGS WILL BEGIN AT 7:00 PM AT THE TOWNSHIP OFFICE TO CONDUCT ANY BUSINESS AS NECESSARY. DECEMBER 30, 2013 AT 6:00 PM WAS SET AS THE CLOSEOUT MEETING FOR THE YEAR 2013.

RESOLUTION 1-13 P. PAVICK MOVED AND J. LITTLE SECONDED THAT THE TRUSTEES ARE TO BE PAID ON A MONTHLY SALARY BASIS AND NOT ON A PER DIEM RATE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 2-13 J. LITTLE MOVED AND P. PAVICK SECONDED THE FOLLOWING: TRUSTEES AND THE FISCAL OFFICER OF ROSE TOWNSHIP, CARROLL COUNTY ARE ENTITLED TO THE MAXIMUM COMPENSATION AS PERMITTED PER THE OHIO REVISED CODE AND THE TRUSTEES ARE TO BE PAID FROM THE GASOLINE TAX FUND AND THE FISCAL OFFICER IS TO BE PAID FROM THE GENERAL FUND. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 3-13 P.PAVICK MOVED AND J. LITTLE SECONDED THE FOLLOWING CONCERNING THE ROADMAN’S WAGES AND BENEFITS: HOURLY WAGES TO BE PAID AT $19.00 PER HOUR AND OVERTIME AT 1.5 TIMES THE HOURLY RATE AND TO BE PAID A MINIMUM OF TWO (2) HOURS OF BASE RATE FOR CALLOUTS ON EVENINGS OR WEEKENDS, THREE (3) WEEKS PAID VACATION (120 HOURS) AS PER THE OHIO REVISED CODE ANNUALLY WITH ONLY ONE (1) WEEKS WORTH (40 HOURS) BEING ALLOWED TO BE CARRIED FORWARD INTO THE NEXT YEAR, TEN (10) PAID HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO, PAID HOSPITALIZTION INSURANCE WITH FAMILY COVERAGE, SICK LEAVE TO BE EARNED AT FIVE (5) DAYS PER YEAR PLUS ONE (1) DAY EARNED PER EACH FIVE (5) YEARS OF SERVICE AND ANY UNUSED DAYS FROM THE PRIOR YEAR ARE TO BE CARRIED FORWARD AND A DOCTOR’S SLIP WILL BE REQUIRED FOR TWO (2) OR MORE CONSECUTIVE DAYS ABSENCE, IN THE EVENT OF A SERIOUS INJURY/ILLNESS NOT COVERED BY WORKERS COMPENSATION THAT WOULD LAST MORE THAN FOURTEEN (14) DAYS AND WITH DOCTOR’S CERTIFICATION THE BOARD WILL PAY THE EMPLOYEE FOURTEEN (14) DAYS OF REGULAR PAY, FUNERAL LEAVE OF UP TO THREE (3) DAYS FOR EMPLOYEE’S IMMEDIATE FAMILY DEFINED AS FOLLOWS: GRANDPARENT, GRANDCHILD, BROTHER, SISTER, BROTHER-IN-LAW, SISTER-IN-LAW, DAUGHTER-IN-LAW, SON-IN-LAW, FATHER, MOTHER, FATHER-IN-LAW, MOTHER-IN-LAW, SPOUSE, CHILD AND LEGAL GUARDIAN OR OTHER PERSON WHO STANDS IN PLACE OF A PARENT, ANY COMPENSATORY TIME EARNED SHALL BE USED WITHIN THIRTY (30) CALENDAR DAYS OR IT WILL BE FORFEITED. HOURLY WAGES FOR THE TEMPORARY ROAD WORKER(S) WERE SET AT $9.00 PER HOUR AND ARE TO BE SCHEDULED FOR A MAXIMUM OF TWO (2) DAYS PER WEEK AND IF MORE DAYS ARE NEEDED IT HAS TO BE APPROVED BY AT LEAST TWO (2) TRUSTEES. ALL IN FAVOR, MOTION PASSED.

A BID NOTICE WILL BE PLACED IN THE NEWSPAPER WITH THE BIDS TO BE DUE MAY 1, 2013 BEFORE 7:00 PM FOR DUST CONTROL PRODUCT(S) – OIL OR WATER BASED.

P. PAVICK MOVED AND J. LITTLE SECONDED TO UPDATE THE TOWNSHIP’S INVENTORY LIST AND FORWARD A COPY TO THE COUNTY ENGINEER’S OFFICE AS PER THE OHIO REVISED CODE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 6-13 J.LITTLE MOVED AND P. PAVICK SECONDED AN APPROPRIATION MEASURE TO APPROVE THE TEMPORARY REVENUE AND APPROPRIATION BUDGETS FOR 2013. ALL IN FAVOR, MOTION PASSED.

P. PAVICK MOVED AND J. LITTLE SECONDED TO ESTABLISH THE MILEAG REIMBURSEMENT RATE FOR MILEAGE AT $0.565 PER MILE FOR 2013 AS ESTABLISHED PER INTERNAL REVENUE SERVICE REGULATIONS. ALL IN FAVOR, MOTION PASSED.

THE BOARD DISCUSSED UNIFORM CLEANING SERVICES AND WILL CONTINUE USING THE CURRENT VENDOR FOR THIS SERVICE.

THE BOARD AGREED TO BILL ROSEBUD MINING – ATTN: GARY ALKIRE, FOR WORK COMPLETED BY THE ROADMAN USING THE 2006 GMC 4500 TRUCK FOR 6 ½ HOURS AT $60.00 PER HOUR FOR A TOTAL OF $390.00 ON WORK ON FARGO ROAD.

J. OWENS MOVED AND P.PAVICK SECONDEDTO RETAIN DIANE LITTLE AS THE VOLUNTEER WEB MASTER FOR THE TOWNSHIP’S WEB SITE. ITEMS TO BE INCLUDED ON THE WEB SITE WILL BE DISCUSSED AT REGULAR BOARD MEETINGS.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 2:00 PM ON A MOTION BY P. PAVICK AND SECONDED BY J. LITTLE. ALL IN FAVOR, MOTION PASSED.

TRUSTEES – JOSEPH OWENS

JOHN LITTLE

PHILIP PAVICK

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.
FISCAL OFFICER – BRUCE DOWNES