ROSE TOWNSHIP BOARD OF TRUSTEES

CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING

APRIL 16, 2015

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOSEPH OWENS, JOHN LITTLE AND JONATHAN WARD.  ROAD SUPERVISOR – KEVIN DOWNES AND FISCAL OFFICER – BRUCE DOWNES.

THE FOLLOWING BILLS – SEE ATTACHED PAYMENT LISTING REPORT – WERE PRESENTED AND APPROVED FOR PAYMENT.

J. LITTLE MOVED AND J. OWENS SECONDED TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING AS PRESENTED.  ALL IN FAVOR, MOTION PASSED.

GUEST – BILL LUCAS SR. – OTARMA AGENT – ANDERSON-CAMPBELL INS. AGENCY

ROAD SUPERVISOR’S REPORT – REPAIRS HAVE BEEN MADE TO THE ROAD DRAG AND WILL DRAG ROADS AS THE WEATHER PERMITS.  A CULVERT WAS REPLACED ON INDIGO RD AND WITH THE ASSISTANCE OF THE MAGNOLIA VOLUNTEER FIRE DEPARTMENT SEVERAL OTHER CULVERTS WERE FLUSHED. BEGINNING 4-20-2015 THE BOARD WOULD LIKE TO HAVE THE VARIOUS INSPECTION SHEETS COMPLETED AS NEEDED.

J. LITTLE MOVED AND J. OWENS SECONDED TO APPROVE PURCHASING A PIANO HINGE PLATE FOR THE SPREADER BOX ON THE 2004 FORD F-550 TRUCK FROM AMERICAN ROAD MACHINERY AND TO REPAIR THE WIRING AND LIGHTS ON THE TANDEM AXLE TRAILER.   ALL IN FAVOR, MOTION PASSED.

AT 8:13 PM J. OWENS MOVED AND J. LITTLE SECONDED THAT THE BOARD MOVED INTO EXECUTIVE SESSION TO DISCUSS POSSIBLE LITIGATION AND THAT OTARMA AGENT – BILL LUCAS AND FISCAL OFFICER- BRUCE DOWNES WERE INVITED TO THE EXECUTIVE SESSION.  ROLL CALL VOTE WAS TAKEN, J-LITTLE – YEA, J. OWENS – YEA AND J. WARD – YEA.  ALL IN FAVOR, MOTION PASSED.

THE BOARD OF TRUSTEES RETURNED FROM THE EXECUTIVE SESSION TO OPEN SESSION AT 9:05 PM WITH NO FURTHER ACTION TAKEN.

THE FISCAL OFFICER WILL RECYCLE THE OLD HP PRINTER AND J. WARD HAS DONATED AN HP PRINTER FOR THE TOWNSHIP OFFICE.  THE OLD DELL COMPUTER SYSTEM WILL BE DONATED OR RECYCLED.

RESOLUTION 12-15 J. LITTLE MOVED AND J. WARD SECONDED THE FOLLOWING IN REGARDS TO THE EMPLOYMENT OF ROAD SUPERVISOR – KEVIN W. DOWNES, EFFECTIVE 4-20-2015, SUBJECT TO THE FOLLOWING TERMS:

– HOURLY WAGES TO BE PAID AT $17.75 PER HOUR AND OVERTIME AT 1.5 TIMES THE HOURLY RATE AND TO BE PAID A MINIMUM OF TWO (2) HOURS OF BASE RATE FOR CALLOUTS ON EVENINGS OR WEEKENDS AND PAID TWO (2) HOURS OF BASE RATE FOR ATTENDENCE AT REGULAR BOARD MEETINGS.

– VACATION LEAVE – ONE (1) WEEK (40) HOURS, PRORATED FOR CALENDER YEAR 2015 AS PER THE OHIO REVISED CODE EARNED ANNUALLY.  IF MORE THAN TWO (2) CONSECUTIVE DAYS REQUIRED, THE BOARD REQUIRES A TWO (2) WEEK ADVANCE NOTICE.

– PAID HOLIDAYS – TEN (10) PAID HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO.

– SICK LEAVE – FIVE (5) DAYS EARNED ANNUALLY, WITH NO CARRYOVER TO THE NEXT CALENDAR YEAR.

– HOSPITALIZATION INSURANCE – MEMBER AND SPOUSE COVERAGE, IF THE SPOUSE DOES NOT HAVE COVERAGE AVAILABLE FROM SPOUSE’S EMPLOYER AND MEMBER TO PAY 10 % OF PREMIUM COST OF COVERAGE.  TERM LIFE INSURANCE COVERAGE FOR MEMBER ONLY TO BE PAID BY THE TOWNSHIP.

– FUNERAL LEAVE – LEAVE OF UP TO THREE (3) DAYS FOR EMPLOYEE’S IMMEDIATE FAMILY – DEFINED AS FOLLOWS : SPOUSE, CHILD, FATHER, MOTHER, BROTHER, SISTER, GRANDPARENT, GRANDCHILD, FATHER-IN-LAW, MOTHER-IN-LAW, BROTHER-IN-LAW, SISTER-IN-LAW, SON-IN-LAW, DAUGHTER-IN-LAW AND LEGAL GUARDIAN OR OTHER PERSON WHO STANDS IN PLACE OF A PARENT.

THE NOTICE FOR BIDS FOR THE 2015 ROAD DUST CONTROL PROGRAM WILL BE PLACED IN THE FREE PRESS STANDARD AND LISTED WITH THE BUILDERS EXCHANGE OF EAST CENTRAL OHIO.  BIDS WILL BE DUE 5-21-2015 BY 7:00 PM.

J. WARD WILL UPDATE THE DRIVEWAY PERMIT FORM FOR THE TOWNSHIP AND A COPY WILL BE SENT TO THE CARROLL COUNTY REGIONAL PLANNING OFFICE.  THE FORM WILL ALSO BE AVAILABLE ON THE TOWNSHIP WEBSITE.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 10:05 PM ON A MOTION BY J. LITTLE AND SECONDED BY J. OWENS.  ALL IN FAVOR, MOTION PASSED.

TRUSTEES –

JONATHAN WARD

JOSEPH OWENS

JOHN LITTLE

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.

FISCAL OFFICER – BRUCE DOWNES.