ROSE TOWNSHIP BOARD OF TRUSTEES

CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING ( REORGANIZATIONAL MEETING )

JANUARY 1, 2019

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOSEPH OWENS, JONATHAN WARD AND JOHN LITTLE.  FISCAL OFFICER – BRUCE DOWNES.

J. LITTLE MOVED AND J. OWENS SECONDED TO APPOINT B. DOWNES TO BE THE PRESIDING CHAIRMAN UNTIL THE NEW OFFICERS ARE ELECTED. AFTER THE ELECTION OF OFFICERS THE CHAIRMAN WILL THEN PRESIDE OVER THE BALANCE OF THE MEETING.  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED TO ELECT J. WARD CHAIRMAN AND J. OWENS VICE-CHAIRMAN OF THE BOARD OF  TRUSTEES FOR 2019. J LITTLE WILL BE THE THIRD MEMBER OF THE BOARD. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED TO SET THE BOARD MEETING DATES AND TIMES AS FOLLOWS : THE BOARD IS TO MEET ON THE 1ST AND 3RD THURSDAY OF EACH MONTH UNLESS THAT DATE FALLS ON A LEGAL HOLIDAY, THEN THE MEETING WILL BE ON THE NEXT BUSINESS DAY. BOARD MEETINGS WILL BEGIN AT 7:00 PM AT THE TOWNSHIP OFFICE TO CONDUCT ANY BUSINESS AS NECESSARY.  DECEMBER 28, 2019 WAS SET AS THE CLOSEOUT MEETING FOR THE YEAR 2019. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 1-19 J. WARD MOVED AND J.OWENS SECONDED THAT THE TRUSTEES ARE TO BE PAID ON A MONTHLY BASIS AND NOT ON A PER DIEM RATE.  ALL IN FAVOR, MOTION PASSED.

RESOLUTION 2-19  J. LITTLE MOVED AND J. WARD SECONDED THE FOLLOWING : TRUSTEES AND THE FISCAL OFFICER OF ROSE TOWNSHIP, CARROLL COUNTY, OHIO ARE ENTITLED TO THE MAXIMUM COMPENSATION AS PERMITTED PER THE OHIO REVISED CODE AND THE TRUSTEES ARE TO BE PAID 25 % FROM THE GENERAL FUND AND 75 % FROM THE GASOLINE TAX FUND AND THE FISCAL OFFICER TO BE PAID FROM THE GENERAL FUND. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 3-19 J. LITTLE MOVED AND J. OWENS SECONDED THE FOLLOWING CONCERNING THE ROAD SUPERVISOR’S WAGES AND BENEFITS :

– HOURLY WAGES TO BE PAID AT A MINIMUM OF $14.00 TO A MAXIMUM OF $19.50 PER HOUR AND OVERTIME AT 1.5 TIMES THE HOURLY RATE AND TO BE PAID A MINIMUM OF TWO (2) HOURS OF BASE RATE FOR CALLOUTS ON EVENINGS OR WEEKENDS AND PAID TWO (2) HOURS OF BASE RATE FOR ATTENDANCE AT REGULAR BOARD MEETINGS.

– VACATION LEAVE – FIVE (5) DAYS, FORTY (40) HOURS FOR CALENDAR YEAR 2019. A MAXIMUM CARRYOVER OF FIVE (5) DAYS, FORTY (40) HOURS OF VACATION LEAVE IS ALLOWED PER YEAR. IF MORE THAN TWO (2) CONSECUTIVE DAYS ARE REQUESTED, THE BOARD REQUIRES A TWO (2) WEEK ADVANCE NOTICE.

– PAID HOLIDAYS – TEN (10) PAID HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO.

– SICK LEAVE – FIVE (5) DAYS, FORTY (40) HOURS FOR CALENDAR YEAR 2019, WITH NO CARRYOVER TO THE NEXT CALENDAR YEAR.

– HOSPITALIZATION INSURANCE – MEMBER AND SPOUSE COVERAGE, IF THE SPOUSE DOES NOT HAVE COVERAGE  AVAILABLE FROM THE SPOUSE’S EMPLOYER. TERM LIFE INSURANCE COVERAGE FOR THE MEMBER ONLY, BOTH TO BE PAID BY THE TOWNSHIP.

– FUNERAL LEAVE – LEAVE OF UP TO THREE (3) DAYS FOR THE EMPLOYEE’S IMMEDIATE FAMILY, DEFINED AS FOLLOWS : SPOUSE, CHILD, FATHER, MOTHER, BROTHER, SISTER, GRANDPARENT, GRANDCHILD, FATHER-IN-LAW, MOTHER-IN-LAW, BROTHER-IN-LAW, SISTER-IN-LAW, SON-IN-LAW, DAUGHTER-IN-LAW,  AND LEGAL GUARDIAN OR OTHER PERSON WHO STANDS IN PLACE OF A PARENT.

RESOLUTION 4-19 J. WARD MOVED AND J. LITTLE SECONDED THAT THE HOURLY WAGES FOR THE TEMPORARY ROAD WORKER (S) OR NEWLY HIRED ROAD WORKER (S), WERE SET AT THE STATE MINIMUM WAGE UP TO $15.00 PER HOUR BASED ON EXPERIENCE AND CAPABILITIES AND ARE TO BE SCHEDULED FOR A MAXIMUM OF THREE (3) DAYS PER WEEK AND IF MORE DAYS ARE NEEDED IT HAS TO BE APPROVED BY AT LEAST TWO (2) TRUSTEES.  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO ESTABLISH THE CONTRACT LABOR RATE AT THE CURRENT STATE MINIMUM WAGE PER HOUR AND EQUIPMENT RATES TO BE SET AT THE TIME OF USE BASED ON LOCAL RATES. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED THAT THE BANK OF MAGNOLIA CO., MAGNOLIA, OHIO WILL SERVE AS THE DEPOSITORY FOR THE FUNDS OF THE TOWNSHIP. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED THAT THE CHIEF OF THE MAGNOLIA VOLUNTEER FIRE DEPARTMENT WOULD SERVE AS THE FIRE INSPECTOR FOR ROSE TOWNSHIP.  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED THE FOLLOWING : FOR 2019 THAT THE COST OF CEMETERY PLOTS AND GRAVE OPENINGS / CLOSINGS WERE SET AS FOLLOWS : GRAVES – RESIDENT OR FORMER RESIDENT – $300.00 PER PLOT, NON-RESIDENT – $1500.00 PER PLOT AND THE SAME COST PER PLOT FOR THE INTERNMENT OF CREMATION URNS. OPENINGS / CLOSINGS PER PLOT – $400.00 FOR REGULAR BURIALS AND $200.00 FOR CREMATION URN BURIALS ON WEEKDAYS.  WEEKEND AND HOLIDAY BURIALS – REGULAR – $800.00 AND $400.00 FOR CREMATION URN BURIALS. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 5-19 J. WARD MOVED AND J. OWENS SECONDED TO ADOPT THIS RESOLUTION  TO PAY ALL BILLS FOR 2019 AS FUNDS ARE AVAILABLE. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED TO PAY RANDY COLLINS $120.00 FOR THE 2019 RENTAL OF THE OUTDOOR STORAGE SPACE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 6-19 J. OWENS MOVED AND J. WARD SECONDED TO AUTHORIZE THE FISCAL OFFICER TO TRANSFER MONEY BETWEEN EXPENDITURE ACCOUNTS WITHIN FUNDS AND TO REQUEST AMENDED OFFICIAL CERTIFICATES OF ESTIMATED RESOURCES AS EXTRA FUNDS ARE RECEIVED AND TO INCREASE EXPENDITURE ACCOUNTS AS THE APPROVED AMENDED CERTIFICATES ARE RECEIVED BY THE COUNTY AUDITOR’S OFFICE.  THE CORRESPONDING TRANSFERS, SUPPLEMENTAL APPROPRIATIONS AND INCREASES IN THE REVENUE ACCOUNTS ARE TO BE APPROVED AT THE NEXT BOARD MEETING. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. OWENS SECONDED TO UPDATE THE TOWNSHIP’S INVENTORY LIST AND FORWARD A COPY TO THE COUNTY ENGINEER’S OFFICE AS PER THE OHIO REVISED CODE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 7-19  J. LITTLE MOVED AND J. WARD SECONDED  AN APPROPRIATION MEASURE TO APPROVE THE TEMPORARY REVENUE AND APPROPRIATION BUDGET TOR 2019.  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED TO ESTABLISH THE MILEAGE REIMBURSEMENT RATE OF $0.58 PER MILE FOR 2019 AS ESTABLISHED PER INTERNAL REVENUE SERVICE REGULATIONS.  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO RETAIN JOHN LITTLE AS THE CEMETERY SEXTON FOR THE TOWNSHIP FOR 2019.  ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO HAVE THE ROAD SUPERVISOR AND ROADMAN COMPLETE THE POST-TRIP VEHICLE INSPECTION REPORT ON A WEEKLY BASIS.  ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED THAT THE BOARD AGREED TO RETAIN THE LISTING OF THE DUTIES AND RESPONSIBILITIES OF ROSE TOWNSHIP EMPLOYEES THAT WERE REVISED 5-2014 FOR THE CALENDAR YEAR 2019. ALL IN FAVOR, MOTION PASSED.

THE NEXT REGULAR BOARD MEETING WILL BE ON JANUARY 17, 2019 AT 7:00 PM.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 8:50 AM ON A MOTION BY J. LITTLE AND SECONDED BY J. WARD.  ALL IN FAVOR, MOTION PASSED.

TRUSTEES – JONATHAN WARD

                       JOSEPH OWENS

                       JOHN LITTLE

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION. FISCAL OFFICER – BRUCE DOWNES.

.