ROSE TOWNSHIP BOARD OF TRUSTEES
CARROLL COUNTY, OHIO
MINUTES OF REGULAR MEETING ( REORGANIZATIONAL MEETING )

JANUARY 1, 2015

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOHN LITTLE, JONATHAN WARD AND JOSEPH OWENS. FISCAL OFFICER – BRUCE DOWNES.

B. DOWNES WAS APPOINTED TO BE THE PRESIDING CHAIRMAN UNTIL THE NEW OFFICERS ARE ELECTED. AFTER THE ELECTION OF OFFICERS THE CHAIRMAN WILL THEN PRESIDE OVER THE BALANCE OF THE MEETING.

J. OWENS MOVED AND J. LITTLE SECONDED TO ELECT J. WARD CHAIRMAN AND J. OWENS AS VICE – CHAIRMAN OF THE BOARD OF TRUSTEES FOR 2015. J. LITTLE WILL BE THE THIRD MEMBER OF THE BOARD. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. OWENS SECONDED TO SET THE BOARD MEETING DATES AND TIMES AS FOLLOWS : THE BOARD IS TO MEET ON THE 1 ST AND 3 RD THURSDAY OF EACH MONTH UNLESS THAT DATE FALLS ON A LEGAL HOLIDAY, THEN THE MEETING WILL BE ON THE NEXT BUSINESS DAY. BOARD MEETINGS WILL BEGIN AT 7:00 PM AT THE TOWNSHIP OFFICE TO CONDUCT ANY BUSINESS AS NECESSARY. DECEMBER 30, 2015 AT 6:00 PM WAS SET AS THE CLOSEOUT MEETING FOR THE YEAR 2015. TWO (2) IN FAVOR, ONE (1) NAY, MOTION PASSED.

RESOLUTION 1-15 J. WARD MOVED AND J. OWENS SECONDED THAT THE TRUSTEES ARE TO BE PAID ON A MONTHLY SALARY BASIS AND NOT ON A PER DIEM RATE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 2-15 J. OWENS MOVED AND J. LITTLE SECONDED THE FOLLOWING : TRUSTEES AND THE FISCAL OFFICER OF ROSE TOWNSHIP, CARROLL COUNTY, OHIO, ARE ENTITLED TO THE MAXIMUM COMPENSATION AS PERMITTED PER THE OHIO REVISED CODE AND THE TRUSTEES ARE TO BE PAID 25 % FROM THE GENERAL FUND AND 75 % FROM THE GASOLINE TAX FUND AND THE FISCAL OFFICER TO BE PAID FROM THE GENERAL FUND. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 3-15 J. LITTLE MOVED AND J.OWENS SECONDED THE FOLLOWING CONCERNING THE CURRENT ROADMAN’S WAGES AND BENEFITS : HOURLY WAGES TO BE PAID AT $19.25 PER HOUR AND OVERTIME AT 1.5 TIMES THE HOURLY RATE AND TO BE PAID A MINIMUM OF TWO (2) HOURS OF BASE RATE FOR CALLOUTS ON EVENINGS OR WEEKENDS, PAID TWO (2) HOURS OF BASE RATE FOR ATTENDANCE AT REGULAR BOARD MEETINGS. THREE (3) WEEKS (120) HOURS PAID VACATION AS PER THE OHIO REVISED CODE EARNED ANNUALLY, TEN (10) PAID HOLIDAYS SAME AS THOSE RECOGNIZED BY THE STATE OF OHIO, PAID HOSPITALIZATION INSURANCE WITH FAMILY COVERAGE, SICK LEAVE TO BE EARNED AT FIVE (5) DAYS PER YEAR PLUS ONE (1) DAY EARNED PER EACH FIVE (5) YEARS OF SERVICE AND ANY UNUSED DAYS FROM THE PRIOR YEAR ARE TO BE CARRIED FORWARD AND A DOCTOR’S SLIP WILL BE REQUIRED FOR TWO (2) OR MORE CONSECUTIVE DAYS ABSENCE. IN THE EVENT OF A SERIOUS INJURY / ILLNESS NOT COVERED BY WORKER’S COMPENSATION THAT WOULD LAST MORE THAN FOURTEEN (14) DAYS AND WITH DOCTOR’S CERTIFICATION THE BOARD WILL PAY THE EMPLOYEE FOURTEEN (14) DAYS OF REGULAR PAY. FUNERAL LEAVE OF UP TO THREE (3) DAYS FOR EMPLOYEE’S IMMEDIATE FAMILY – DEFINED AS FOLLOWS : GRANDPARENT, GRANDCHILD, BROTHER, SISTER, BROTHER -IN-LAW, SISTER-IN-LAW, DAUGHTER-IN-LAW, SON-IN-LAW, FATHER, MOTHER, FATHER-IN-LAW, MOTHER-IN-LAW, SPOUSE, CHILD, AND LEGAL GUARDIAN OR OTHER PERSON WHO STANDS IN PLACE OF A PARENT. ALL IN FAVOR,MOTION PASSED.

RESOLUTION 4-15 J. OWENS MOVED AND J. WARD SECONDED THAT THE HOURLY WAGES FOR THE TEMPORARY ROAD WORKER (S) OR NEWLY HIRED ROAD WORKER (S), WERE SET AT THE STATE MINIMUM WAGE UP TO $15.00 PER HOUR BASED ON EXPERIENCE AND CAPABILITIES AND ARE TO BE SCHEDULED FOR A MAXIMUM OF TWO (2) DAYS PER WEEK AND IF MORE DAYS ARE NEEDED IT HAS TO BE APPROVED BY AT LEAST TWO (2) TRUSTEES. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO ESTABLISH THE CONTRACT LABOR RATE AT THE CURRENT STATE MINIMUM WAGE PER HOUR AND EQUIPMENT RATES TO BE SET AT THE TIME OF USE BASED ON LOCAL RATES. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED THAT THE BANK OF MAGNOLIA CO., MAGNOLIA, OHIO WILL SERVE AS THE DEPOSITORY FOR THE FUNDS OF THE TOWNSHIP. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. OWENS SECONDED THAT THE CHIEF OF THE MAGNOLIA VOLUNTEER FIRE DEPARTMENT WOULD SERVE AS THE FIRE INSPECTOR FOR ROSE TOWNSHIP. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED THE FOLLOWING : THAT THE COST OF CEMETERY PLOTS AND GRAVE OPENINGS / CLOSINGS WERE SET AS FOLLOWS. : GRAVES – RESIDENT OR FORMER RESIDENT – $300.00 PER PLOT, NON-RESIDENT – $1,500.00 PER PLOT AND THE SAME COST PER PLOT FOR THE INERNMENT OF CREMATION URNS. OPENINGS AND CLOSINGS PER PLOT – $400.00 FOR REGULAR BURIALS AND $200.00 FOR CREMATION URN BURIALS ON WEEKDAYS, WEEKENDS AND HOLIDAYS. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 5-15 J. OWENS MOVED AND J. LITTLE SECONDED TO ADOPT THIS RESOLUTION TO PAY ALL BILLS FOR 2015 AS FUNDS ARE AVAILABLE. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. OWENS SECONDED TO PAY RANDY COLLINS $120.00 FOR THE 2015 RENTAL OF THE OUTDOOR STORAGE SPACE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 6-15 J. WARD MOVED AND J. LITTLE SECONDED TO AUTHORIZE THE FISCAL OFFICER TO TRANSFER MONIES BETWEEN EXPENDITURE ACCOUNTS WITHIN FUNDS AND TO REQUEST AMENDED OFFICIAL CERTIFICATES OF ESTIMATED RESOURCES AS EXTRA FUNDS ARE RECEIVED AND INCREASE EXPENDITURE ACCOUNTS AS THE APPROVED AMENDED CERTIFICATES ARE RECEIVED FROM THE COUNTY AUDITOR’S OFFICE. THE CORRESPONDING TRANSFERS, SUPPLEMENTAL APPROPRIATIONS AND INCREASES IN THE REVENUE ACCOUNTS ARE TO BE APPROVED AT THE NEXT BOARD MEETING. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J.OWENS SECONDED THAT A BID NOTICE WILL BE PLACED IN THE NEWSPAPER WITH THE BIDS TO BE DUE MAY 7, 2015 BEFORE 7:00 PM FOR DUST CONTROL PRODUCT (S) OIL OR WATER BASED. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO UPDATE THE TOWNSHIP’S INVENTORY LIST AND FORWARD A COPY TO THE COUNTY ENGINEER’S OFFICE AS PER THE OHIO REVISED CODE. ALL IN FAVOR, MOTION PASSED.

RESOLUTION 7-15 J. LITTLE MOVED AND J. WARD SECONDED AN APPROPRIATION MEASURE TO APPROVE THE TEMPORARY REVENUE AND APPROPRIATION BUDGETS FOR 2015. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED TO ESTABLISH THE MILEAGE REIMBURSEMENT RATE OF MILEAGE A $0.575 PER MILE FOR 2015 AS ESTABLISHED PER INTERNAL REVENUE SERVICE REGULATIONS. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. WARD SECONDED TO RETAIN JOHN LITTLE AS THE CEMETERY SEXTON FOR THE TOWNSHIP FOR 2015. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO APPROVE ORDERING 150 NEW UPDATED BUSINESS CARDS FOR THE TOWNSHIP. ALL IN FAVOR, MOTION PASSED.

J. WARD MOVED AND J. LITTLE SECONDED TO HAVE THE ROADMAN COMPLETE THE DRIVER’S POST-TRIP VEHICLE INSPECTION REPORT ON A REGULAR BASIS. ALL IN FAVOR, MOTION PASSED.

J. OWENS MOVED AND J. LITTLE SECONDED THAT THE BOARD AGREED TO RETAIN THE DUTIES AND RESPONSIBILITIES OF ROSE TOWNSHIP EMPLOYEES THAT WERE REVISED 5 / 2014 FOR THE CALENDER YEAR OF 2015. ALL IN FAVOR, MOTION PASSED.

J. LITTLE MOVED AND J. WARD SECONDED TO APPROVE THE FOLLOWING : INCREASES IN THE REVENUE ACCOUNT BUDGET – 1000-535-0000 $286.00, 2011-892-0000 $0.24, 2021-701-0000 – $0.80, 2021-892-0000 – $0.06, 2031-535-0000 – $35.13, 2191-535-0000 – $42.45, 2192-101-0000 – $57.39, 2193-101-0000 – $76.89, AND INCREASES IN THE APPROPRIATION BUDGET – 1000-110-599-0000 – $286.00, 2011-330-420-0000 – $0.24, 2021-330-599-0000 – $0.86, 2031-330-599-0000 – $35.13, 2191-220-599-0000 – $42.45, 2192-330-599-0000 – $57.39, 2193-330-599-0000 $76.89. ALL IN FAVOR, MOTION PASSED.

THE NEXT BOARD MEETING WILL BE ON JANUARY 15, 2015 AT 7:00 PM.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 8:45 PM ON A MOTION BY J.WARD AND SECONDED BY J. LITTLE. ALL IN FAVOR, MOTION PASSED.

TRUSTEES –
JONATHAN WARD
JOSEPH OWENS
JOHN LITTLE

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.

FISCAL OFFICER – BRUCE DOWNES.