ROSE TOWNSHIP BOARD OF TRUSTEES
CARROLL COUNTY, OHIO

MINUTES OF REGULAR MEETING

APRIL 7, 2016

THE MEETING WAS CALLED TO ORDER WITH THE FOLLOWING PRESENT : TRUSTEES – JOHN LITTLE, JOSEPH OWENS AND JONATHAN WARD. ROAD SUPERVISOR – KEVIN DOWNES AND FISCAL OFFICER – BRUCE DOWNES.

THE FOLLOWING BILLS – SEE ATTACHED PAYMENT LISTING REPORT – WERE PRESENTED AND APPROVED FOR PAYMENT.

J. OWENS MOVED AND J. WARD SECONDED TO APPROVE THE MINUTES FROM THE PREVIOUS MEETING AS CORRECTED. ALL IN FAVOR, MOTION PASSED.

GUEST – DALE WILLIAMS – CARROLL CO SHERIFF

SHERIFF WILLIAMS REPORTED TO THE BOARD ITEMS FROM HIS 2015 ANNUAL REPORT AND ANSWERED QUESTIONS. ITEMS FROM THE REPORT – STATISTICS RELATING TO THE NUMBER OF PHONE CALLS ANSWERED, VEHICLE ACCIDENTS, ARRESTS, COURT CASES, THE NEXT GEN 911 PHONE SYSTEM, DRUG ARRESTS, ROBBERIES, COMPUTER AND SOFTWARE UPDATES AND THE REPAIRS AND MAINTENANCE TO THE OFFICES AND JAIL.HE STATED THAT HE HAS AN OPEN DOOR POLICY FOR ANYONE WHO WISHES TO CONTACT HIM. THE BOARD COMMENDED SHERIFF WILLIAMS FOR ALL THE WORK HE HAS DONE IN CARROLL CO FOR ALL THE PROGRAMS HIS OFFICE IS IN CHARGE OF.

ROAD SUPERVISOR’S REPORT – RECENTLY COMPLETED A TWO DAY OSHA 10 SAFETY TRAINING PROGRAM. REPORTED THAT THE CASE 895 MOWER TRACTOR REPAIR IS COMPLETED AND ARE CHECKING FOR ANY LEAKS AND TESTING THE TRANSMISSION AND OTHER SYSTEMS FOR PROPER FUNCTIONS. WILL NEED TWO (2) LOADS OF #304 LIMESTONE TO BE USED WHEN REPLACING CULVERTS. NOTED THAT PART-TIME ROAD WORKER MIKE ROBERTS WOULD BE AVAILABLE TO ASSIST BEGINNING IN MAY.

THE BOARD NOTED THE FOLLOWING ROAD WORK RELATED ITEMS – TO CHECK AND SERVICE THE ROAD GRADER AND ROAD GRINDER FOR SPRING ROAD WORK. THAT A CROSS CULVERT ON HARTWOOD RD ALONG THE NOBLE PROPERTY ALSO NEEDS REPLACED. DISCUSSED USING THE ROAD GRINDER ON JUNE, HALO, INDIGO, HERITAGE AND HARTWOOD ROADS FOR ROAD IMPROVEMENTS.

FISCAL OFFICER REPORT – THE BID NOTICE FOR DUST CONTROL MATERIALS HAS BEEN PUBLISHED. THE COUNTY AUDITOR’S MEETING WITH THE CARROLL CO TWP ASSN IS ON 4-21-2016 WITH THE BOARD DISCUSSING POSSIBLE CHANGES IN MEETING DATES TO ALLOW BOARD MEMBERS AND FISCAL OFFICER TO ATTEND. A WORKER’S COMPENSATION SAFETY MEETING IS SCHEDULED FOR 4-19-2016 IN WOOSTER.NOTED THE TIMETABLE FOR PLACING THE FIRE LEVY AND THE ROAD DISTRICT III LEVY(S) ON THE 2016 FALL GENERAL ELECTION BALLOT. THE 2014 AND 2015 FINANCIAL RECORDS HAVE BEEN PICKED UP BY THE ACCOUNTING FIRM CONDUCTING THE AUDIT FOR THOSE YEARS. ON 4-29-2016 IS SCHEDULED AT CERTIFIED PUBLIC RECODS TRAINING MEETING IN CARROLLTON. HIGHLIGHTED THE NEW REQUIREMENTS THE FISCAL OFFICER NEEDS UNDER THE NEW FISCAL OFFICER INTEGRITY ACT PASSED IN 2015. NOTED THE ROAD SUPERVISOR HAS TAKEN A REQUIRED DRUG TEST AND HAS OBTAINED A DOT MEDICAL CARD FOR HIS CDL LICENSE.

J. LITTLE MOVED AND J. WARD SECONDED TO PAY FOR THE COST OF THE 2016 CAREWORKSCOMP’S PUBLIC EMPLOYERS WORKERS’ COMPENSATION SEMINAR AT WOOSTER ON 4-19-2016 AND MILEAGE FOR J. OWENS TO ATTEND FOR THE TOWNSHIP. ALL IN FAVOR, MOTION PASSED.

J. OWENS WILL BE ATTENDING THE CARROLL CO TWP ASSN AUDITOR’S MEETING ON 4-21-2016 AT THE GOLDEN AGE RETREAT CENTER TO REPRESENT THE TOWNSHIP.

J. LITTLE REPORTED THAT HE IS OBTAINING QUOTES FOR RULES SIGNS FOR THE TOWNSHIP CEMETARIES. THE POSSIBLE ESTABLISHMENT OF PLOT(S) FOR INDIGENT PERSONS BURIAL, CASKET OR URN, IN TOWNSHIP CEMETARY(S). THE POSSIBLE ADDITION OF PLOTS TO THE UNION VALLEY CEMETARY.

J. WARD DISCUSSED THE TRIAL USE OF A DUST CONTROL PRODUCT – ROAD SEMENT – ON DEAD END HERITAGE RD AND POSSIBLY DURING THE GRINDING PROCESS OF A ROAD, FOR EXAMPLE HALO RD.

J. OWENS REPORTED THAT THE TREE ON THE CONTOS PROPERTY ON IMPERIAL RD HAD FALLEN ON THE ROADWAY SINCE THE LAST MEETING AND HAS BEEN REMOVED . THAT THE ROAD SUPERVISOR HAD REPAIRED SOME SNOW PLOW YARD DAMAGE ON STALLION RD AT THE BARK RD INTERSECTION ALONG THE DAUGHERTY PROPERTY.

AS THERE WAS NOTHING FURTHER TO COME BEFORE THE BOARD THE MEETING WAS ADJOURNED AT 8:20 PM ON A MOTION BY J. OWENS AND SECONDED BY J. WARD. ALL IN FAVOR, MOTION PASSED.

TRUSTEES –

JOSEPH OWENS

JOHN LITTLE

JONATHAN WARD

I HEREBY CERTIFY THE MONEY IS ON DEPOSIT OR IN THE PROCESS OF COLLECTION.

FISCAL OFFICER – BRUCE DOWNES.